LONDON & SURROUNDING AREAS
Office removals in London with a practical relocation plan
An office move is a change of working space as well as a transport job. Furniture, files and equipment need clear destinations, while both buildings may have rules about loading and access. BestMove offers office removals in London. Bring the team into a conversation built around your inventory, the people coordinating the move and the arrangements needed to get into each property.
YOUR MOVE
Workplace relocation
YOUR BELONGINGS
Equipment & furniture
YOUR ARRANGEMENTS
Building access planning
THE SERVICE
Start with a workplace inventory that people can use
Record desks, chairs, cabinets, shelving, boxed files and equipment by room or department. Include meeting areas, reception, kitchens and storage cupboards, which are easy to overlook when the focus stays on individual workstations. Name the items consistently so your staff and the removals team can understand the same list. Separate items staying behind from those being moved or delivered elsewhere. Photographs help explain large workstations and furniture assemblies, but a written inventory is still useful for checking quantities. For a small office with a limited load, compare man and van arrangements; the correct scope depends on the actual work, not just the number of employees.
Bring building rules into the schedule early
Ask the managers of both properties about loading bays, goods lifts and permitted move windows. Check whether any access booking is required and who must make it. Measure lift and doorway clearances against the largest pieces of furniture rather than assuming a lift can accommodate every item. Describe stairs, long corridors, security desks and the route between the vehicle and the office. Some buildings require deliveries to use a particular entrance, which can affect the carrying distance. Share these details when you contact BestMove, including any documents or information the building manager needs before access can be confirmed.
THE DETAILS
Give every department a clear destination
Prepare a simple plan of the new office showing rooms, departments and the position of major furniture. It does not need to be an elaborate drawing; clear labels are more useful than decorative detail. Use the same room names on boxes and the plan. Agree who can make placement decisions during unloading so the crew is not waiting for conflicting instructions. Mark furniture that belongs in shared spaces and distinguish similar cabinets assigned to different teams. If new furniture will arrive separately, consider the order of deliveries. Our furniture delivery service can be discussed for items collected outside the main office move.
Prepare computers and office equipment responsibly
Identify equipment that needs specialist preparation before handling. Speak with your IT contact about backups, disconnection, reconnection and the order in which systems should be taken out of use. Do not treat removals as an IT migration service unless a specific task has been agreed. Photograph cable connections where helpful, label leads and keep accessories with their corresponding equipment. Explain large printers, display screens and anything unusually heavy or fragile when requesting the quote. Ask what packaging is appropriate before the day arrives. For packing materials and related assistance, explore packing and boxes delivery and confirm the exact materials and labour required.
MOVING DAY
Keep files organised without exposing their contents
Decide how documents will be sorted, packed and identified before staff start filling boxes. Destination labels can be useful without describing confidential contents on the outside. Keep sensitive or essential material under the arrangements set by your organisation, and identify documents that must remain accessible throughout the move. Allocate responsibility for confidential records rather than assuming a general furniture move covers specialist document handling. Use manageable boxes for dense paper files and avoid loose folders inside cabinets unless the team has agreed that approach. If some furniture or boxed material needs to be kept elsewhere, discuss storage alongside your own retention and access requirements.
Check modular furniture before it is moved
Large meeting tables, linked desks and storage systems may need to be taken apart to pass through access routes. Collect available manufacturer instructions and describe how items are assembled. Confirm dismantling and reassembly in the scope, including the specific pieces and any missing or damaged fittings. Our furniture assembly service is relevant to that discussion, but the details still need agreement for the actual furniture. Label components and fittings so matching parts can be kept together. Check the layout of the new office before reassembly begins: a unit that fits the room may still obstruct a doorway, socket or circulation route.
LET’S PLAN THE WORK
A quote based on your move.
Tell us what needs moving, where it is going and the access at each address. We will discuss the help you need and what should be included.
Build a move schedule around realistic dependencies
Work backwards from access to the new office and identify the decisions that could hold up collection or delivery. Packing, lift bookings, key handover and equipment preparation should have named contacts. A clear schedule is more useful than an optimistic promise that normal work will continue unchanged. Tell the team about any restricted access periods and ask which dates and arrangements can be confirmed. If the old premises need cleaning after removal, discuss end of tenancy cleaning separately and allow access after belongings are cleared. Keep staff informed about what to pack, what to leave and who should be present on the day.
Make the quote and handover easy to check
Ask for the agreed inventory, addresses, crew arrangements, vehicle provision and charging basis in writing. Confirm VAT, minimum periods and the treatment of waiting, parking, travel or route-related charges. List additional stops and services explicitly. Keep a change log for the move if departments add items or the layout changes after the original enquiry. At delivery, use the inventory and room plan to direct belongings and identify questions while the relevant people are available. Avoid leaving essential equipment buried among unlabelled boxes. The BestMove advice library can help prompt preparation questions, but your written booking should remain the reference for what has been agreed.
BEFORE YOU BOOK
Your questions, answered.
Clear arrangements start with the right questions. Call us if your move needs a closer look.
Can you move a small office as well as a larger workplace?
BestMove offers office removals and man and van services. Describe the full inventory, property access and amount of help required so the team can discuss the right arrangements. Desk numbers alone can miss storage, shared furniture and equipment. A smaller office may still involve substantial carrying or dismantling, particularly where access is restricted at one of the buildings.
Will the move include disconnecting our computers?
Do not assume it does. Ask your IT contact to plan backups, disconnection, transport preparation and reconnection. Tell BestMove what equipment needs carrying and ask which handling tasks can be agreed. Responsibilities for specialist systems should be clear before moving day. Keep essential credentials, documents and accessories under your organisation’s own arrangements so staff can find them when needed.
Can the move fit around our building access window?
Explain the permitted window at both properties when enquiring, including lift bookings, security procedures and loading bay access. The team will need to assess the inventory and work against those restrictions before confirming a schedule. Call 020 3404 5162 with the dates and access information. Do not rely on a preferred time until the booking arrangements have been agreed.
How should staff label their boxes?
Use the destination room or department and a consistent identifier agreed by your move coordinator. Add a short contents description where appropriate, avoiding sensitive information on the outside. Keep labels readable and use the same room names on your floor plan. Tell staff which items they should keep personally and set a packing deadline that allows the inventory to be checked.
What happens if our inventory changes?
Send an updated list before the move and identify the differences clearly. Additional cabinets, furniture or boxed material may affect crew, vehicle and time requirements. Changes to lifts, loading access or the destination layout also matter. Ask the team to confirm any effect on the scope and price rather than relying on the original quote for a different job.
LET’S DISCUSS THE DETAILS
Talk through your next move.
Have your postcodes, preferred date and item list ready. Call BestMove to discuss the service and the details that will shape your quote.